FLOATS & PEDESTRIAN GROUPS « Pink Loerie 2013

PLEASE NOTE: Your application is considered complete only when all paperwork is received (required)

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Fees (payable beforehand): Sedan R 100 | Bakkie/Truck R200. There will be a designated area in the parking lot behind Pledge Square to gather at the latest at 14h30 on Sat. 4 May. Please ensure that your float is ready upon arrival and only last minute touches are to be made at the departing point. Although every effort will be made to secure this area, PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 does not accept responsibility for loss or damage to property of private individuals or organisations whatsoever and entry is at own risk. Please note that NO NUDITY or OBSCENE floats will be allowed. Drivers must be sober and have the necessary driving license for the vehicle. (required)

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Deadlines: All applications must be received by PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013, by no later than Friday the 26th of APRIL 2013. No applications accepted after this date. (required)

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Confirmation of Entry: Receipt of application does NOT necessarily confirm an entry. PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 reserves the right to refuse the entry of any individual or entity that, in PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013’s opinion, does not reflect the celebration intended by the parade, or the purpose or goals of the Lesbian, Gay, Bisexual, Transgender and Queer Community in general. (required)

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Placement in Parade: PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 members and volunteers do their best to accommodate all requests for special placement in the parade - but sponsors receive priority. Priority placement is based on date and time completed applications are received with special consideration for contingents with elderly, children, or those with special health needs. The placements for the parade in general will be on a first come first placed basis after sponsors and/or special floats. (required)

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Throwing / handing items into the crowd: We know that many of you wish to give away items to parade viewers. Unfortunately, this encourages crowds to come onto the parade route causing a very dangerous situation. What you can do is have volunteers walk alongside the vehicle and footpaths as your entry goes by and hand things to people – do not encourage them to come onto the street in any way and ask the public to keep behind the parked vehicles in the street as we go along. (required)

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Continuous forward motion: PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 requires all contingents to maintain a continuous forward motion during the parade. No stopping unless directed by Metro officials. All performances or manoeuvres must be “on the move". A maximum speed of 15 km per hour is allowed for all vehicles in the parade. All drivers must be careful of the crowds moving into the road. Hoot to get them out of the way if they block the path and continue moving forward at an event slower rate, but DO NOT STOP. (required)

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NO Nudity or breaking of laws: NO nudity or breaking of laws will be allowed and people who do not adhere, will be removed.

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Please read each item below: If you have ANY questions please contact PINK LOERIE MARDI GRAS 2013. This document needs to be completed in full (required)

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a. Signs & Banners: A sign or banner providing the name of the Organisation/group represented must precede each entry participating in the parade or the entry shall have the name prominently displayed on their vehicle. (required)

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b. National businesses, franchises and third party sponsorship: Your contingent cannot be sponsored by or display logos or trademarks from, third party businesses or organisations without the express written permission of PINK LOERIE MARDI GRAS 2013. Such permission, if granted, may include fees and conditions. (required)

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c. Throwing, tossing or “Firing” of objects or items: Due to the danger of physical injury, insurance requirements and littering problems, absolutely no items i.e.: pens, sweets, beads, balloons, condoms, flying disc’s, pamphlets, CD’s, Confetti, Etc. will be thrown, tossed or “fired” to parade spectators from any vehicle, conveyance or float. Spectators must be approached by an individual walking with the contingent and an item given directly to the individual spectator, preventing spectators from surging or entering parade traffic lanes for these items. (required)

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d. All rights reserved: PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 reserves the right to remove any individual, group or parade contingent from the staging, parade or dispersal area, who is, in its sole opinion and discretion, a hindrance to the safety or progress of the parade or who places any participants or spectators in physical danger; for motor vehicle safety violations, unsafe or illegal conduct such as drugs, alcohol or participation inconsistent with the aims, goals and purposes of the PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 PARADE. This includes the right to remove persons from any float or vehicular unit which it determines to be overcrowded to such an extent that the unit may break down or cause injury to participants. (required)

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e. Marching together and third party reassignment: No contingent is allowed to participate as one or as part of another contingent without pre-parade registration with PINK LOERIE MARDI GRAS 2013. Any contingent “crashing” the parade will be removed immediately. Groups desiring to march with other groups must make this known on this application when submitted. No parade entry may be reassigned to a third party without express written approval of PINK LOERIE MARDI GRAS 2013. (required)

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f. Vehicle breakdown: Towing charges for any unit that becomes disabled and/or delays the Parade will be at the applicant’s expense. (required)

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g. Political statements: Any political statements or endorsements made by participants in the PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 PARADE are not necessarily the opinions expressed by PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 nor does PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 in any way directly contribute financially to the signage or display of these opinions. (required)

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h. Nudity and obscenity: Nudity & obscenity will not be permitted. It is against the law to appear nude in public or to be exposed in a manner determined to be lewd, lascivious, and/or obscene. Violators of these laws will be barred from participating in the PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 PARADE and could be subject to arrest. (required)

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i. Alcohol and drugs or violations of the law: It is illegal to possess or consume alcohol or drugs while participating in the PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 PARADE. Any illegal behaviour and/or violations of the law will not be tolerated in the PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 PARADE staging, route, and dispersal area. You will be responsible for any fines, fees, arrests, injury, or imprisonment that may occur if you break these or any other laws. In addition, violations will be immediate cause for dismissal from the parade. Participants, who are found to have any drugs or alcohol in their possession or found to be under the influence, will be removed and their contingent will be disqualified from award contention. Please discourage your participants from consuming any alcohol or drugs prior to or during the parade. (required)

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j. Indemnify & Hold Harmless: All contingents are required to abide by the rules and regulations as established by PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 Each contingent is responsible for any and all acts and/or omissions on their part, or on the part of their agents, members, volunteers, and/or employees, which may result in injury or damage to them or a third party. Each contingent and each participant in each contingent shall indemnify and hold PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 and the Knysna Municipality free and harmless, and hereby forever release and discharge PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 and the Knysna Municipality and their affiliates, officers, directors, employees and agents, from and against all claims, demands, liabilities, damages, and expenses, including solicitors fees and costs arising out of any such act or omission of such contingent or contingent participant. Such indemnity shall be signed by each contingent, and attach hereto. (required)

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k. Liability insurance and valid driver’s license: Each vehicle that enters the parade line up area and/or participates in the parade must have insurance, and the driver must have a valid driver’s license, copies of which must be submitted with this application. These must be presented on parade day upon request from proper authorities. Failure to provide WILL disqualify the individual and/or contingent from participating in the parade, and from any and all awards. (required)

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l. Sales/Vending/Marketing: No sales may occur along the parade route without express written approval of PINK LOERIE MARDI GRAS 2013. PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 will patrol the route and identify and remove “Parade Crashers” who have not properly registered and are operating illegally. (required)

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m. Right to publish: PINK LOERIE MARDI GRAS AND ARTS FESTIVAL 2013 reserves the right to publish this signed agreement, in whole or in part, in support and pursuit of its aims, goals, and purposes. (required)

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Name (required)

Surname (required)

ID Number (required)

Properly authorised to sign on behalf of (required)

(CC/(Pty)Ltd etc)

Organisation/Company Reg. Number

NGO fundraising number

Name of your float/Title of your entry (required)

Responsible Person (required)

Residential Address (required)

Postal Address (required)

Work Telephone Number (required)

Home Telephone Number (required)

Cell Number (required)

Email address (required)

Website Address

1.) Walking (No motorised form of transport will be used): No. of Participants

2.) Motorised form of transport and Walking: No. of Participants

Structure or Formation of float

3.) Vehicle only: Number of Participants on or in the vehicle

4.) (a) Will your contingent use loud music or amplification? (required)

Yes

No

4.) (b) Will it be (required)

Tame

Loud

Very Loud

Not Applicable

5.) (a) Will your contingent have live entertainment? (required)

Yes

No

5.) (b) Supply a brief description/outline of the theme of your float

This is for judging purposes.

NB: ONE FORM FOR EACH VEHICLE IN YOUR PARADE CONTINGENT OR EACH GROUP OF PEOPLE. NO CONTINGENT WILL BE PERMITTED TO PARTICIPATE WITHOUT COMPLETING THIS FORM (required)

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I declare that I will be a participant in the 2013 PINK LOERIE MARDI GRAS PARADE occurring on Saturday May 4th at 3 pm, 2013 in Knysna from Pledge Square to Queen street (required)

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Name & Surname (required)

That I will be with, (required)

Name of Organisation, Group, or Business

I will be driving a (if a group of pedestrians, say 'group') (required)

Insurance Company / Policy Number (if a group of pedestrians, say 'group')

I further declare that I am licensed; fully insured and legally able to operate said vehicle/float and specifically, that I carry liability insurance to cover property damage and physical injuries to others. (required)

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Drivers License Number / Expiration Date (if a group of pedestrians, say 'group') (required)

I agree to indemnify and hold harmless Pink Loerie Mardi Gras, and its agents, volunteers and employees from any injuries and/or damages to others or to property that may result from my participation and/or my operation of said vehicle/float, and to defend them against any claims arising out of my operation of said vehicle/float whatsoever. I acknowledge that this document constitutes the full agreement between the parties and that no amendment and or waiver and or indulgence will be of any force or effect unless reduced to writing and signed by both parties. I declare under penalty of perjury that the foregoing is true and correct. (required)

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Copy of ID Document of driver or leader of pedestrian group (required)

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Maximum size 10MB

Copy of Drivers License (required)

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Maximum size 10MB

Copy of Insurance document (only for drivers of vehicles)

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Maximum size 10MB

Date

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